Windows 11 · Windows
Share your screen in a Zoom meeting
Source-checked About 10 minutes
Answer
In the meeting controls, select Share, choose a screen or app window, enable sound only when needed, and select Share. Hosts can restrict who is allowed to share.
Prepare what participants may see
Close private messages, passwords, customer data, and unrelated windows before sharing. Open the document or app you need, then join or start the correct Zoom meeting and confirm the participant list.
Open the sharing picker
Select Share in the meeting controls. If the button is unavailable, ask the host to permit participant sharing; organization or meeting policy can restrict who is allowed to share.
Choose only the intended source
Select a specific application window when viewers need only one app, or select an entire screen only when switching between apps is necessary. Check the preview and the screen or window name before continuing.
Set sound and video options
Enable Share sound only when participants should hear computer audio. Use Zoom's video-optimization option for a full-screen video clip, not for ordinary documents or general desktop work.
Start and verify the share
Select Share, then confirm Zoom shows the active sharing controls and highlighted shared area. Ask a participant to confirm the intended content and audio are visible; do not assume the local preview matches every attendee's view.
Stop sharing before changing context
Select Stop Share when the demonstration is finished or before opening a private app. Confirm the meeting has returned to the normal participant view and that no secondary screen or window remains shared.
Video walkthrough
If it does not work
- If Share is missing or blocked, verify the meeting role, host policy, organization settings, and operating-system capture permission; do not bypass host restrictions.
- If participants see a black window, test a harmless non-protected window, update Zoom, and confirm the selected application allows capture before sharing sensitive content.
Sources and verification
Checked against official documentation on . Scope: Windows.
Follow the linked first-party guidance if labels differ after a platform update.