Windows 11 · Zoom Workplace on Windows or Mac

Share Your Screen in a Zoom Meeting

Source-checked About 3 minutes

Answer

In the meeting controls, select Share Screen, choose the exact window or screen, enable Share sound only when the audience needs computer audio, then select Share. A green border and the sharing toolbar show what others can see. Select Stop Share when finished. If Share Screen is unavailable, the host must allow participant sharing.

Before you continue
  • Choose the right windowShare one app instead of the whole desktop when possible.
  • Protect private contentClose notifications and unrelated windows first.
  • Know how to stopUse Stop Share in the sharing toolbar.
Open Zoom's screen-sharing guide
Guide steps6 steps
  1. Prepare what you will share
  2. Select Share Screen
  3. Choose a window or screen
  4. Choose whether to share sound
  5. Start and verify sharing
  6. Stop sharing
  7. If it still does not work

Prepare what you will share

Close private messages, password managers, and unrelated documents. Open only the window or screen the meeting needs.

Select Share Screen

In the Zoom meeting controls, select the green Share Screen button. If it is hidden, move the pointer over the meeting window or open More.

Choose a window or screen

Select one application window for the narrowest view, or select an entire screen only when you need to switch between apps.

Choose whether to share sound

Turn on Share sound only for a video, music, or other computer audio the audience needs. Your microphone is controlled separately.

Start and verify sharing

Select Share. Check the green border and the You are screen sharing toolbar, then ask a participant to confirm that the intended content is visible.

Stop sharing

Select Stop Share before opening private content. The meeting continues after screen sharing ends.

If it does not work

  • If Share Screen is disabled, ask the host to open the meeting's Security or sharing controls and allow participants to share.
  • If viewers see the wrong content, stop sharing and select the specific application window instead of the entire screen.
  • On Mac, if Zoom cannot capture the screen, allow Zoom Workplace in System Settings > Privacy & Security > Screen & System Audio Recording, then restart Zoom.
Sources and verification

Checked against official documentation on . Scope: Zoom Workplace on Windows or Mac.

The written steps follow the current official pages linked below. The saved video is an older walkthrough and may show different labels.

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