In a Teams meeting, select Share, choose a screen or window, then select Stop sharing when finished. Hide notifications before sharing an entire screen.
Close private documents, message previews, password managers, and unrelated browser tabs. Silence desktop notifications before sharing an entire screen; sharing one window is safer when participants need only one application.
2
Join the correct Teams meeting
Join from the intended work, school, or personal account and confirm the meeting controls are visible. The organizer's policy can restrict who may present, so ask to be made a presenter if Share is unavailable.
3
Open the sharing tray
Select Share in the meeting controls. Review the available screen, window, PowerPoint, whiteboard, and other supported choices rather than selecting the first thumbnail.
4
Choose the narrowest useful content
Select a window to expose only one app or select a screen when switching between multiple apps is necessary. Enable Include sound only when participants need computer audio; avoid sharing confidential system notifications.
5
Confirm the presentation is active
Look for Teams' sharing indicator or presenter toolbar, then ask participants to confirm that the intended content is visible and legible. Move sensitive windows away before switching applications.
6
Manage or hand off the presentation
Use the presenter toolbar to give or take control only with a trusted participant and when organizational policy allows it. Revoke control as soon as the collaborative action is complete.
7
Stop sharing explicitly
Select Stop sharing before opening private material or leaving the meeting. Confirm the sharing indicator disappears; closing the shared window alone may not be the clearest signal to participants.
If participants see a black screen or Share is unavailable, switch from screen to window sharing, update Teams, and verify macOS screen-recording permission or Windows app permissions as applicable. For policy restrictions, contact the meeting organizer or administrator instead of bypassing them.
ⓘ Sources and verification
Checked against official documentation on . Scope: Windows.
Follow the linked first-party guidance if labels differ after a platform or app update.
